9 Best Outsourced Payroll Companies For 2025
What is a Payroll Outsourcing Service?
Payroll contracting out means employing an external company to manage payroll tasks such as combining payroll data, calculating salaries, managing tax regulations, administering employee advantages, and ensuring prompt payroll.
Outsourcing payroll not just conserves organizations time but also makes sure compliance with legal requirements. Outsourcing to a payroll specialist can help avoid problems that develop with internal payroll, like keeping up to date with changing tax laws or manually fixing payroll errors.
How We Selected the Best Outsourced Payroll Companies
Features
We prioritized options with user-friendly interfaces, smooth combinations with human resources and accounting software application, and scalability to meet the requirements of businesses of all sizes. These functions ensure total payroll management, whether you're dealing with a few employees or a worldwide workforce.
Security and Compliance
Each option was evaluated for its ability to safeguard delicate data and ensure compliance with ever-changing tax policies and labor laws. Strong security steps and current compliance qualifications are necessary for decreasing risks and avoiding charges.
Customer Support
We considered the availability of responsive client assistance, training resources, and ongoing help to make sure companies can depend on their chosen payroll service provider. Comprehensive support helps avoid payroll errors and solves concerns quickly when they develop.
Reputation
To guarantee dependability, we reviewed user feedback on platforms like G2, Trustpilot and Capterra, along with market acknowledgment and third-party audits, to verify each tool's performance and trustworthiness. A solid reputation shows a performance history of delivering consistent, premium payroll services.
9 Top Payroll Outsourcing Companies
Based upon the evaluation of companies on these series of requirements, we have created the supreme list for the very best payroll services that can be outsourced in 2025.
1. Playroll
Playroll supplies a thorough solution for handling international payroll and work, making it perfect for companies of any size. The platform's Employer of Record (EOR) services enable seamless payroll processing for both worldwide staff members and specialists in over 180 countries.
Playroll offers a Worldwide Payroll Management option that provides organizations full control and flexibility to integrate their preferred payroll suppliers per area, without any need to rip and change their present set-up at great time and expense. The services consist of GP Analytics, a powerful tool for tracking and imagining payroll data from across the world. GP Manager consolidates worldwide payroll processes along with sophisticated analytics functions, to offer you more oversight of international payroll procedures.
As part of the VAT IT Group, Playroll makes use of over 25 years of experience in global work services, prioritizing in-house legal knowledge.
Key Features Overview
- Consolidating worldwide payroll processes into one main center while supplying versatile integrations with existing vendors and in-house operations.
- Map payroll data from any data source, featuring integrations with leading accounting software.
- Quick deployment of software application and automated vendor onboarding.
Multi-vendor payroll for paying staff members through various providers.
- Simplifying payroll by automating currency management, standardizing workflows, and making sure compliance across different areas.
Global Payroll Pricing
Starting at $3 per staff member.
Pros
- Quick setup with low application expenses, conserving time and resources.
- No need to replace existing payroll operations or relied on local suppliers.
- Real-time currency management and conversion features for international payroll.
- Advanced automation for payroll jobs across over 180 countries.
- Built-in compliance functions with digitized audit tracks.
- Access to well-informed customer assistance for services of all sizes.
- Dedicated support readily available at no additional expense.
Cons
- Limited combination alternatives with third-party HR tools, though more alternatives are always being added.
Truly Flexible Global Payroll
Switch to Playroll for smooth payroll management tailored to your requirements, with complete combination with existing payroll suppliers and systems.
2. Paylocity
Paylocity is known for its versatility, providing a comprehensive outsourced payroll service perfect for mid-market companies. It also offers a suite of HR and labor force management solutions, including advantages administration, time tracking, and skill management
- Payroll and HR management.
- Employee self-service portal
- Advanced reporting and analytics
- Cloud-based payroll processing
Pricing:
- Strong HR services combination, flexible platform
- Robust reporting and analytics
- Includes a mobile app
Cons:
- Some functions require a discovering curve
- Pricing can be higher than rivals
- Occasional system lag
- Limited global payroll abilities
- Customization may require technical competence.
3. Gusto
Gusto is a basic and budget-friendly payroll contracting out service, specifically suited for small companies. Known for its transparent rates and ease of usage, it likewise offers benefits administration.
- Automated tax filing and payments
- Employee benefits management
- Time tracking and PTO management
- HR services integration
Pricing:
Starts at $39/month + $6 per staff member.
- Affordable and simple to utilize.
- Offers medical insurance, 401( k), and other perks.
- Handles federal, state, and local tax filings.
Cons:
- Not ideal for services with a large, complex workforce.
- Only available for U.S.-based workers and professionals.
- Personalized support is just readily available at greater tiers.
- Limited flexibility for unique payroll structures.
- Slower processing times for brand-new companies compared to some rivals.
4. ADP
ADP, established in 1949, is a relied on worldwide payroll solution especially developed for large business. It provides powerful multi-country payroll software, together with sophisticated analytics for extensive insights into payroll information.
- Global payroll options
- Tax policies compliance tools
- HR services combination
Pricing:
- Offers 24/7 customer support with payroll specialists.
- Automates tax filings, payroll calculations, and ensures compliance with policies.
- Connects with numerous accounting software application and HR tools.
Cons:
- Pricing can be high compared to rivals with simpler payroll needs.
- Added fees for tax filings, year-end reports, and certain functions.
- Initial setup can be and might require extensive training.
- While assistance is available 24/7, reaction times and quality might vary.
5. Paychex
Paychex is a popular choice for small to medium-sized businesses, offering a variety of payroll and HR services. Its user-friendly platform guarantees easy management.
- Automated payroll processing
- Employee benefits administration
- Time and participation tracking
- HR services for compliance
Pricing:
- User-friendly customer support
- Strong compliance support for tax and labor laws
- Mobile app for simple payroll management on the go
Cons:
- Pricing can be greater compared to some competitors
- Some advanced functions come at an extra expense
- Reports and modification alternatives can be limited
- Occasional hold-ups in consumer support response times
6. Square
Square's payroll services are ideal for small organizations, specifically those currently using Square for payments, offering easy combinations, automated tax filings, and direct deposit alternatives.
- Simple payroll management
- Direct deposit and tax filing
- PTO and time-off tracking
- Integration with Square POS
Pricing:
$ 35/month + $5 per worker.
- Seamless combination with Square POS
- Competitive pricing, particularly for small companies with hourly workers.
- Simple and user-friendly design
Cons:
- Lacks advanced HR tools and advantages administration that larger enterprises might need.
- Best suited for retail, restaurants, and little service-based services, however might not be perfect for highly intricate payroll needs.
- Payroll reporting functions are more standard compared to competitors.
- Only available for companies running within the U.S.
7. UKG Ready
UKG Ready is an extensive payroll outsourcing solution that combines payroll with advanced HR services, perfect for mid-market businesses.
Key Features:
- Payroll and HR services
- Workforce scheduling and time tracking
- Employee self-service alternatives
- Compliance with tax policies
Pricing:
- Can incorporate with HR, labor force management, and accounting software application.
- Comprehensive compliance functions for tax policies, wage laws, and reporting requirements.
- Provides comprehensive analytics into payroll trends, labor expenses, and compliance dangers.
Cons:
- Can be too intricate for small services with a high learning curve.
- Might be more expensive than some easier payroll services, particularly for little organizations with tight budget plans.
- Some companies may find certain features need IT support or additional customization efforts.
- Some users report inconsistencies in client service reaction times and problem resolution.
8. Justworks
Justworks offers payroll outsourcing together with robust HR services, making it an ideal option for little organizations with per hour and employed non-exempt workers.
- Payroll processing and tax filing
- Employee benefits and insurance coverage
- 401( k) management
- HR services and worker's compensation
Pricing:
Starts at $49/month per worker.
- Simplifies payroll processing and tax filings.
- Intuitive and easy-to-use control panel for employees and administrators.
- Combines payroll, benefits, compliance, and HR tools in one platform.
Cons:
- More cost-effective for mid-sized services than little teams.
- Less versatility in payroll and HR tools compared to some standalone options.
- Requires companies to co-employ workers, which may not suit all organization structures.
- Primarily concentrated on U.S.-based companies.
9. Paycom
Paycom is an effective payroll outsourcing platform that supplies effective payroll options and HR services to organizations of all sizes.
Key Features Overview:
- Automated payroll processing
- Tax regulations compliance
- HR services for workforce management
- Employee self-service functions
Pricing:
Custom prices based upon the scope of the organization.
Pros:
- Employees can manage their own payroll, benefits, and tax files.
- Offers extensive functions to safeguard sensitive staff member information.
- Advanced analytics offer important insights into labor force costs, turnover, and performance.
Cons:
- Compared to other payroll solutions, Paycom can be expensive, particularly for little or midsize businesses.
- New users may require significant training to completely make use of the platform.
- Some users report that workflow customization and reporting options have restraints.
- While client service is available, some users experience slow action times or trouble resolving complex problems.
- Compared to rivals, Paycom has less integrations with other business software application, needing more reliance on its internal community.
How to Choose the Right Payroll Service for Your Business
With numerous outsourced payroll solutions readily available, how do you pick? As a primary step, it's vital to take your organization's size and requires into factor to consider. Small businesses might choose a simpler, cost-efficient option, while bigger services require more thorough services.
Ensure the provider incorporates smoothly with your existing HR services, accounting tools and internal workflows to decrease interruptions. A service that takes months to adopt can significantly affect your business - try to find companies that use fast and basic onboarding.
At Playroll, we comprehend the challenges at hand. Above all, we are devoted to offering customized client service, for companies of all sizes. Our platform combines automated, easy-to-implement worldwide payroll management software application with hands-on assistance. All in the name of making global payroll and growth genuinely simple.